120 Stringham Road
LaGrangeville, NY 12540
Hours: M, W, TH, F 8:30am - 4:00pm, Tuesdays 8:00am -3:30pm
Christine O'Reilly-Rao - Town Clerk
Margaret Schmitz - Deputy Clerk
The Town Clerk’s office is here to serve the needs of the residents of the Town of LaGrange in many ways. We assist you with dog licenses, hunting & fishing licenses; marriage licenses; copies of transcripts of births, marriages and deaths; handicap parking permits; FOIL (Freedom of Information Law) requests; voter registration forms; absentee ballots; genealogical searches and notarial services.
Forms for Charitable Gaming applications can be downloaded from the State website at www.racing.state.ny.us and then processed for licensing through the Clerk’s office.
The Clerk’s Office is the repository for the Town’s official records which date back to 1883. The Town Board Minutes, which are the records of Town Board business, are available to the public for inspection and copies can be provided upon request at a charge of $.25 per page letter size $.50 per page legal size and $1.00 per page map size 8 1/2 x 14.
The Freedom of Information Law pertains to the public’s right to government records. You may have access to information by review or copies. Copies are $.25 per page letter size, $.50 per page legal size and $1.00 per page map size 8 1/2 x 14.
Detailed information can be found on the following website: http://www.dos.state.ny.us/coog/foil2.html.
A passport facility is located at the Pleasant Valley Post Office, 1612 Main Street (Rte.44) (845) 635-8932 and at the office of the Dutchess County Clerk, 22 Market Street, Poughkeepsie, NY (845) 486-2120.
Customers can visit the U.S. Department of State web site at travel.state.gov for information, downloadable application forms, fees and current requirements. Travel information pertinent to passport regulations and consular information is also available at the site.
Voter Registration & Absentee Ballots
Download forms for voter registration and absentee ballots by logging onto the Dutchess County Board of Elections website: http://www.dutchesselections.com/ or by calling 1-800-FOR-VOTE.
This easy to dial 2-1-1 number is a free and confidential helpline that easily links people to the services they need. Available 24 hours a day, seven days a week, people can call about everything from basic needs like food, clothing and shelter, to volunteer opportunities, legal services, drug treatment, employment support, childcare, eldercare and more.
The following books, maps and CD’s are available for purchase: Zoning Code Book - $ 25.00 Zoning Map (Paper or CD) - $ 8.00 Street Map -$8.00 Town Highway Streets & Sidewalks Specifications - $ 15.00 Land Subdivision Regulations - $ 10.00 Open Space Plan (CD) - $ 8.00 Open Space GIS (CD) - $ 8.00
Hawking and Peddling License
Application for a hawking and peddling license shall be made in writing by the applicant to the Town Board. It is highly recommended that the applicant present his request with any supporting materials at the next scheduled workshop meeting; after which the request may be placed on the agenda for the next scheduled business meeting. Upon Town Board approval of the application, the Town Clerk shall be authorized to issue such license upon receiving the specified fee.
Every dog, regardless of age, owned or harbored in New York State for longer than 30 days must be licensed in the town, city or village where the dog is being harbored. The following are the only license exemptions:
You may license your dog in person at the Town Clerk’s office or by mail. A serialized tag, which must be attached to the dog collar, will be issued upon licensing. Licenses are issued for one year.
To be issued an original or a renewal license, you will need to provide:
*There is no fee for guide dogs, war dogs, hearing dogs, police work dogs or service dogs*
Birth, Death and Marriage records are available for genealogical search as far back as 1883.
The Registrar of Vital Statistics can provide uncertified copies of the following records for genealogy research purposes:
The time periods are waived for direct-line descendants. A direct line descendant is a person in the direct line of descent, i.e., the child, grandchild, great grandchild of the person whose record is requested. The direct-line descendant applicant must provide the following:
The standard fee for a genealogy copy is $22.00 and applies separately for each record requested. Send the completed form, along with a check for the appropriate amount, made payable to “Town of LaGrange”, to the address below.
MARRIAGE LICENSES ARE ISSUED BY APPOINTMENT ONLY
A couple who intends to be married in New York State must apply in person for a Marriage License to any Town or City Clerk in the State. The Marriage can take place anywhere within New York State. Your marriage license is not valid outside of New York State. The application for a license must be signed by both of the applicants in the presence of the Town or City clerk. No premarital examination or blood test is required to obtain a Marriage License in New York State. There is a 24 hour waiting period during which the ceremony cannot take place. When both of the applicants are over the age of 16, the 24-hour waiting period may be waived by an order of a Justice of the Supreme Court or a Judge of the County Court of the County in which either party resides. If either person is under the age of 16, the order must be from the Family Court judge of the County in which the person under 16 years of age resides. A marriage license is valid for 60 days, beginning the day after it is issued. The expiration date for active duty members of the Armed Forces can be extended to 180 days. There is a fee of $40.00. Cash or check is accepted. Appointments may be made with the Clerk to apply for a Marriage License after normal business hours.
An original birth certificate, baptismal certificate or a certified copy or transcript with a raised or colored seal is required. It must also be professionally translated if it is not in English. A second form of identification may include any of the following:
Both of the applicants are required to show proof of any previous divorces. The divorce paperwork must be an original or certified copy and contain the “Judgment of Divorce” section.
A certified copy of the death certificate is required when a former spouse is deceased.
Age of Consent
If either applicant is under 14 years of age, a marriage license cannot be issued. If either applicant is 14 or 15 years of age, such applicant(s) must present the written consent of both parents and a justice of the Supreme Court or a judge of the Family Court having jurisdiction over the town or city in which the application is made. If either applicant is 16 or 17 years of age, such applicant(s) must present the written consent of both parents. If both applicants are 18 years of age or older, no consents are required.
One parent alone may consent to a minor's marriage if: the other parent has been missing for one year preceding the application; the parents are divorced and the consenting parent was given sole custody of the child when the divorce decree was awarded; the other parent has been judged incompetent; or the other parent is deceased.
Parents, guardians or other people consenting to the marriage of a minor must personally appear and acknowledge or execute their consent before the town or city clerk or some other authorized official. If the notarized affidavit is made before an official outside of the State of New York, it must be accompanied by a certificate of authentication when the consent is filed in New York State. For more information: http://www.health.state.ny.us/vital_records/marriage.html
Officiants who perform Civil Ceremonies:
Copies of Marriage Licenses and Certified Transcripts
The bride, groom, legal representative or anyone who can demonstrate a legal claim can obtain a certified copy. Those requesting the record for a legal claim will not physically possess the record. The record will be sent directly from the Town Clerk’s Office to the agency requiring the record.
If the applicant is not the bride or groom, a judicial or other proper purpose must be documented. An example of a judicial or other proper purpose would be a marriage record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested marriage record.
Applicants will need to fill out the DOH-301 (Application to Town Clerk for Copy of Marriage Record). Current government issued photo ID is required. Copies are $10.00, and can be paid by cash or check. Checks should be made payable to Town of LaGrange. When applying for as copy by mail, the applicant should include a written notarized request along with the application form.
Public Health Law 4101 Charges the local Registrar with the enforcement of complete and accurate vital statistics registration. Therefore, before a home birth is registered, the local registrar must determine when, where and to whom the child was born.
Parents will be asked to provide positive identification, proof of residency, and supporting documentation from a prenatal or postnatal health care provider, the Department of Social Services or other government agency familiar with the family and the mother’s pregnancy. The local registrar may require that the parents and child personally appear at the registrar’s office.
In the case that the mother is not married, the putative father’s name may be entered on the birth certificate only if he and the mother submit a correctly executed Acknowledgement of Paternity (DOH-3732/DSS-4418). In accordance with Public Health Law 4130(2), a Certificate of Live Birth is to be filed with the local Registrar within five days of the date of birth. If more than one year has elapsed since the birth of the child, the registrar will process the birth as a “Delayed Birth”.
Copies of Birth Certificates
A Certified Copy or a Certified Transcript of a birth certificate may be issued only:
A Certification of birth may be issued:
To obtain a Certified Copy or Certification, you will need:
Copies of Death Certificates
A Certified Copy or a Certified Transcript of a death certificate may be issued:
Those falling into categories 1, 4 or 5 will not physically possess the record. The record will be sent from the Town Clerk’s Office directly to the agency requiring the record.
To request a search and certified copies:
Handicapped Parking Permit issuing agents are only authorized to issue permits to residents of that agent’s municipality. Applicants will be required to prove identity and residency. Examples of acceptable proofs of residency are:
Any NYS resident that qualifies as a “severely disabled person” is eligible for a statewide parking permit. This includes children and elderly people that don’t drive or own a vehicle. Parents or guardians may apply on behalf of a severely disabled person. A State facility or agency may apply for a permit for each vehicle it uses primarily to transport disabled persons. State agencies must submit the request for a permit on the agency's letterhead. The request is to include the following:
Types of Permit
Temporary Permits are issued to people that have a temporary disability
The maximum duration for a temporary permit is 6 months. This permit will also be issued to any visitors from another country who are disabled and traveling in New York State.
Permanent Permits are issued only to applicants diagnosed as a “severely disabled person” and have proper documentation stating such.
Medical Certification Requirements
Applicants can obtain the standard “Application for a Parking Permit or License Plates, for Persons with Severe Disabilities” form (MV-664.1) from the Clerk’s office or download the application here. The applicant can fill out Part 1. The address should be a physical address, not a P.O. BOX. The doctor needs to fill out Part 2 completely. Part 3 will be filled out by the Town Clerk or Deputy Town Clerk.
Handicapped Parking Permit Renewals
Prior to the expiration of your current permit, you should make arrangements for the renewal of your permit. The procedure for renewing a Handicapped Parking Permit is the same as the procedure followed for the original permit.
Denial or Revocation of Permits
Visit the New York State Department of Motor Vehicles website at www.nysdmv.com for more information
“Making a false statement, or providing misinformation on an application to obtain or facilitate the receipt of a parking permit or license plates for persons with a disability is subject to fines ranging from $250 to $1,000 under Section 1203-a(4) of the NYS Vehicle and Traffic Law and is punishable as a misdemeanor under Section 210.45 of the NYS Penal Law.”